Five ways to improve meeting efficiently with Google Workspace

Many people have issues related to conference management, such as "it takes time to prepare for the meeting" and "the meeting time is long". Google Workspace is equipped with various apps that can solve these issues and improve the efficiency of meetings. In this article, we will introduce how to proceed with the meeting using the app. [See another image about this article] ■ Let's remember this! Do you have any of the following problems with the following problems with the preparation and operation of the conference run -in -time. Each task can be solved using the Google Workspace app.・ Common issues 1: It takes time to adjust the meeting schedule → Google calendar, the members' schedule is obvious at a glance!・ Frequently tasks 2: It is hard to prepare materials for the number of participants → Google documentation, paperless!・ Familiar issues 3: It takes time to organize and confirm the minutes → With Google Document, the minutes are completed during the meeting while co -editing! We will explain how to use Google Workspace in detail while assuming a specific scene from the preparation of the meeting to the day. □ 1.Adjust the schedule with Google Calendar. Display the members' schedule with Google Calendar and check the date and time when everyone is vacant.Once you have confirmed the free date and time, enter the meeting schedule on the Google Calendar.You can also make a reservation in the conference room at the same time.If you register the schedule, you will receive an invitation email to the member.The sent partner can also reply to the attendance in the invitation email, so you can save the trouble of re -conveying the attendance.After entering the Google Calendar, tell each member the date and time by chat etc. and ask them to confirm the schedule.□ 2.In the Google Document, the organizer of the meeting to distribute the meeting material in advance will create a Google Document in advance and share the agenda of the meeting in advance.If you have any materials you want to check before the meeting, you can read the URL in advance.In addition, by using the comment function of Google Document, you can communicate with the members in advance by writing confirmation and questions.□ 3.We will proceed with the meeting along the Google Document shared in advance in the Google Document.The members know the content of the meeting in advance, so you can omit the time to read the materials.By preparing in advance and facing the meeting, the meeting place can be used effectively as a discussion or decision -making time.□ 4.At a meeting that allows you to participate in Google Meet, be sure to use Google Meet.You can also participate in telework members and members who cannot go to the conference room due to other plans.By recording the meeting on Google Meet, it is possible to share it later with the absent members.□ 5.The Google Document created as a document for creating a minutes during the meeting in the Google Document can be updated as a minutes. Once the meeting starts, let's proceed with the meeting while writing the contents of the meeting with multiple participating members. By doing so, you can omit the hassle of writing a clinic after the meeting and completing the minutes. Let's work together to create a minutes while editing simultaneously. In the case of an online conference, you can proceed with the understanding of everyone by sharing the screening of this minutes. In addition, you can concentrate on what you are talking about, so you can proceed with the conversation without being in aerial battle. ■ Summary Conference Points to improve the operation of the meeting -The schedule with the Google Calendar ・ Delivering the meeting material in advance in Google Documents ・ Proceeding the meeting according to the Google Document ・ You can also participate in Google Meet. Create minutes during the meeting in Google Document

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